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It all starts with a place for all your project discussions and tasks. Initialization stage with Microsoft Teams In this post, we’ll go over the five phases of project management and how you can implement Microsoft Teams, Planner, Calendar, and other Microsoft 365 apps in each of them.

Published in: Office 365 & SharePoint OnlineĪre you looking for a project management tool? If you’re using Microsoft technologies in your company, it might be a smart idea to use the apps you already got in the package to manage your projects.

As Microsoft announced, this idea of a combined area for your tasks will be coming to Teams, including tasks coming from office documents.Home > Blog > Office 365 & SharePoint Online > Using Microsoft Teams and Planner for Project Management Using Microsoft Teams and Planner for Project Management Due dates have a significant influence on what is suggested, so you’ll want to keep that organized to get the most out of the functionality.īy combining the power of To Do and Planner, you can stay on top of tasks coming from multiple sources such as email, collaborative projects and your personal work. To assist with that, Microsoft provides AI-based suggestions. The “My Day” view allows you to choose what you want to focus on for the day. As a result, you need a way to organize your tasks that can keep up. This threw me off at first, but one of the concepts behind To Do is that priorities change every day. When you start to use To Do for day to day work, you’ll notice the “My Day” view resets every day.

These are automatically synced and show up under “Assigned to You.”.

Using Outlook on the web, add an email as a task.

Flagged emails will show up in the “Flagged emails” section automatically.

To Do captures tasks from multiple areas: With all the tasks in one place, you can identify your priorities for the day, manage them more efficiently and keep yourself more productive. The feature that I like the best about To Do is its ability to combine tasks from multiple locations into a single view. Managing Personal Tasks with Microsoft To Do But what about the tasks that come in from emails? Or your personal work tasks? This is where Microsoft To Do comes in because it syncs tasks from Planner.

You can see all your Planner tasks in a single location under “My Tasks,” which will make it a lot easier to identify what you should focus on for your day. Each Planner can display the tasks grouped in various ways, provide charts and a schedule to see how things are going quickly.

With all these descriptors, you can easily organize your tasks. These buckets are represented in columns and can be any field of your choice this is where Planner steps away from KanBan a bit, as these buckets would typically be the stages of a task such as “Not started,” “In Progress,” “Waiting on third party.” You can still do this, but there is a dedicated “Progress” field in tasks, as mentioned below. Microsoft provides several ways to capture information related to the tasks. This tool works well for lightweight projects or operations type of work. Visualize your work, control your work in progress, minimize time organizing a timeline for projects (such as if using MS Project) and simply do the work. The methodology behind this tool is Kanban. The tool is, by nature, collaborative and is meant to be used by a group of people, all working on a single project. It’s a task management tool (not project management) that organizes work for projects. Managing Project Tasks with Microsoft Planner With the combination of these tools, you can manage tasks personal to you and tasks for a project where you collaborate with others, all in one location. A project management tool focused on Office 365 users is Microsoft To Do and Planner. From the simple flagging of emails in Outlook to simple or customized SharePoint lists to Microsoft Project. Do you have Office 365, but are using another digital system to keep track of daily job duties or project activities? With your license, Microsoft delivers many different task and project management tools.